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Procurement system

MID-P Goes Digital: A New Era in Procurement of Goods and services

MID-P Goes Digital: A New Era in Procurement of Goods and services MID-P, a local organization dedicated to empowering communities through inclusive development, faced critical gaps in its internal systems, particularly in procurement. From the inception, the absence of a dedicated Procurement Officer led to delays in procurement at MID-P. As the organization expanded its footprint, it became clear that a more reliable and transparent system was needed to meet growing operational demands. In 2024, the Sustainability Model Programme (SMP), implemented by MID-P through the Danish Refugee Council (DRC) with funding from DANIDA, initiated a transformative journey to digitalize and strengthen MID-P procurement system. A Syncserv consultancy firm was contracted to support the setup and rollout of an Enterprise Resource Planning (ERP) system tailored to the procurement component. At the time, MID-P had no dedicated procurement focal person, which posed a challenge to implementation and coordination. To address this, the organization recruited a procurement intern in January 2025, who was actively involved in supporting the ERP system rollout. Recognizing the intern’s contribution and the importance of having a dedicated procurement lead, MID-P formally absorbed the intern as a staff member in March 2025. Alongside the ERP rollout, two days physical training sessions were held for programme, finance, and procurement staff.…

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From Reactive to Proactive: MID-P’s Journey to Centralized Risk Management

On 27th September 2024, MID-P took a significant step toward improving governance, accountability, and operational efficiency by adopting a Risk Register, a comprehensive risk management tool designed to create a central repository of potential risks that could affect the organization and its operations. This move marked the first time MID-P had a formal, structured approach to risk management. This significant milestone was made possible through the Sustainable Model Program (SMP) project funded by DANIDA through the Danish Refugee Council (DRC). Before the adoption of the Risk Register, the organization lacked a formal guiding document or system to identify, assess, or manage organizational risks. Information about risks was scattered across departments or known only to specific individuals, making it difficult to understand the full scope of MID-P’s exposure. This lack of centralized risk management limited the ability to plan proactively and respond effectively to emerging challenges. The introduction of the Risk Register provided a unified, transparent platform for recording, monitoring, and addressing risks. Without formal training, the concept was presented to all staff, ensuring everyone understood its purpose and relevance. The Risk Register is now used in various organizational processes, including proposal development for planning purposes. It also enables ongoing evaluation of whether existing controls are effective or require adjustments. "The…

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Promoting School Gardening for Sustainable Food Production in Isiolo County

Hunger among school-going children in Isiolo County is a pressing issue that affects their overall well-being and academic performance. According to the Kenya National Bureau of Statistics (KNBS), in 2019, 37% of children under the age of 18 experienced moderate or severe food insecurity, with many going to school hungry every day in the County. Many children have become reliant on the government funded one meal a day programme, which is still not enough to cover their daily food and nutrition requirements. It’s on this basis MID-P through the support of Johanniter International Assistance initiated the establishment of school gardening project in 7 schools of Isiolo County. Integration of sustainable agricultural practices into school gardens is an opportunity for school-going children to learn new, climate smart and innovative farming methods, and to grow more diverse and nutritious food. The food produced can supplement the existing school meals, add variety to the school menu, improve the nutritional status and cognitive performance of the children, and contribute to their growth. As access to diverse fresh fruits and vegetables is often limited in ASAL regions due to limited availability, high prices and long distances to markets, having organic school gardens can play a vital role in improving children’s nutrition. This is because by…

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